Report to: Head of Admin Department (Administration Unit)

Position Summary

The Fleet & Maintenance Officer is responsible to support all operational oversight of the
organization mainly emphasizing in all aspects of building preservations and vehicle
maintenance as well as supporting in all necessary areas.

Duties and Responsibilities
(1) Maintain & repair the machinery, equipment and office building environment; creating
sound health and safety environment.
(2) Investigate the office buildings systems such as plumbing, electrical, ventilation and so
forth and manage the maintenance and fixed everything if necessary
(3) Organize and keep records of office equipment manuals and practices and repair works
related to all office facilities and equipment.
(4) Provide the advice in all aspect of necessary requirements and maintenance for all office
building systems by providing the practical experiences as well as technical advice to the
team.
(5) Inspect and maintain the cleanliness and sanitations of the office building and environment.
(6) Manage the office vehicle usage and record, review and maintain all the reports relating to
travelling schedule, trip itinerary, accident & fuel purchases and vehicle utilization.
(7) Assist in all logistical aspects of delivery activities carried out by the whole organization.
(8) Support the unit manager in all aspect of vehicle administrations such as driver duties
routines, mission assigned vehicles, timely issues and so forth.
(9) Initiate and accomplish all vehicle and office maintenance systems are working properly and
carry out the repair works ordering such as research the estimated spare parts price list.
(10) Handle the accident reports and yearly damage records of all SPNM vehicles and assist in
producing reports. (11) Support in preparing the departmental budget, prepares invoices, check
requests and support in delivery matters. (12) Maintain and organize the weekly report of whole
fleet and maintenance process, decision and accuracy of
document in accountable of audit purpose.
SATHAPANA Limited | Job Description of Fleet & Maintenance Officer 2
(13) Assist in development of policies, procedures, guidelines and checklists in general
office administration, procurement process and so forth.
(14) Provide training to branch staffs on policies, procedures, and general office management
and procurement process to ensure staffs’ knowledgeable and skills.