Report to: Head/ Deputy Head of Administration Department

 

Position Summary

The Procurement Unit Manager is responsible to manage the company’s supply of products and services as a whole and to discover the best ways to cut the procurement expenses and to find cost effective deals and suppliers.

 

Duties and Responsibilities  

1. Check and classify the precedence of the requisition and list the priority setting of required materials.  
2. Quotation Analysis, Purchase Order, purchasing contract/agreement matters as well as arrange the PC Meeting if necessary. 
3. Examine the purchase orders accuracy, completeness and clarity.  
4. Maintain and track the information of suppliers, products, cost and lead times are precise before placing the order.  
5. Work closely with vendors/suppliers to plan shipment and conveyance time and maintain a good relationship with vendors/suppliers.  
6. Make sure the organization has continuous supply of materials or equipment in cooperate with logistic and inventory unit.   
7. Incorporate with Finance Department, process the documents and forms for payment, credit terms and advanced cash matters. 
8.  Maintain and organize the records of procurement unit for audit purpose. 
9.  Assist in development of policies, procedures, guidelines and checklists in general office administration, procurement process and so forth. 
10. Provide training to branch staffs on policies, procedures, and general office management and procurement process to ensure staffs’ knowledgeable and skills.
11. Track and report key functional metrics to reduce expenses and improve effectiveness
12. Expect unfavorable events through analysis of data and prepare control strategies
13. Perform risk management for supply contracts and agreements 
14. Control and build a culture of long-term saving on procurement costs and prepare the budgets. 
15. Manage the procuring process such as quotation, negotiation, supplier selection and preparing of service agreement with assuring quality and timing. 
16. Manage warehouse inventory and check the records of inventory. 
17. Prepare report of approved requisition, purchasing records and delivery records on monthly basic. 
18. Develop procurement procedure and guidelines and update when required. 
19. Perform others task as required by head of admin department. 

 

Qualifications: 

1. Bachelor degree in any field but Bachelor degree in business management or business administration is preferable.
2. Diploma/Certificate in procurement management and logistics and supply chain management. 
3. Minimum 3 years of relevant working experiences.  
4. In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms and experience of working closely with supplier. 
5. Excellent organizational, planning and analytical skills. 
6. Problem solving skills and result oriented and team spirit. 
7. Fluent in English and Burmese.